Branch Secretary Volunteer at Northallerton and the Dales Branch
We are looking for a new Branch Secretary. As part of the Branch Leadership Team, your role will be to ensure that meetings are effectively organised and minuted, the legal and regulatory requirements of the branch are met and effective records and administration are kept.
KEY RESPONSIBILITIES
- Advise and guide the board of any legal and regulatory implications of the charity’s activity.
- Liaise with the members of the Leadership Team to plan, arrange and administer meetings, ensuring all meetings comply with the requirements of the branch’s governing document / agreements.
- Ensure agendas and supporting papers for meetings are produced and accurate minutes of meetings are kept.
- In affiliated branches, act as company secretary and ensure that company law, charity law, and regulatory requirements of reporting and public accountability are complied with.
- Keep an up to date register of branch members.
- Acting as the custodian of the branch’s governing documents and agreements, in liaison with the Leadership Team, reviewing their appropriateness and monitoring that the charity’s activities reflect the objects of the charity.
- Act as the holder statutory registers and books, and other legal and important documents such as insurance policies.
- Supporting the Leadership Team members in fulfilling their duties and responsibilities, organising inductions and ongoing training.
- Ensuring that Leadership Team decisions are implemented in accordance with the charity’s governing document or other internal operational procedures.
- Acting as a signatory on charity cheques (including any electronic transactions) and any applications for funds.
APPOINTMENT AND TIMESCALES
- Appointments are until the next branch Annual General Meeting(AGM) for affiliate branches and the next Annual Branch Meeting (ABM) for SCC branches.
- Post holders may be re-elected for additional terms as long as they have not served for more than six consecutive years at the point of re-election.
- Post holders in affiliate branches are Trustees
It is anticipated that this role would take approximately 4 hours a month. You will be supported by other members of the branch, under the direction and support of the Branch Director.
The role would be mainly located at our branch on Crosby Road, Northallerton although some work can be done remotely. Expenses are also paid.